Blogging Tips: Organisation Tips for Your Blog

Tips for organising your blog

Some handy tips for blogging

Quite a few people starting new blogs have asked me in recent months for some tips. I generally tell them all the same thing; it’s all down to hard work, well written pieces, exposure and above all else, organisation.

Behold, my trusty “Blog Box” 

Blog Organisation tips

In this pretty little storage box lies almost everything I use to get organised and create content for my blog.

Tips for blogging

You’ve got your notebook, your sharpies, your big post-its, medium post-its, pencil case full of multicoloured pens for optimial colour coding, washi tape, a ruler, hole puncher (largely unused, but just in case!) and camera. Also used in the process of organising this blog are: a smartphone, a tablet (occassionally), more post-its and organiser. And yes, they are all necessary and all lend to what you see before you! So how do all of these things combine to help stay organised and consistent when running a blog? Well, first things first…

Schedule your Time

When I first started blogging (a million years ago) I did so sporadically. I would blog whenever I was at a gig, or anytime some new music was brought to my attention. That was it really. It didn’t really go anywhere and it wasn’t until I launched musicandeverything.com with a stronger plan in place that I experienced success, or at least what I call success. I completely put this down to scheduling time to write blog posts and therefore becoming consistent.

Whether you allow yourself set days to plan and write posts (every Monday and Tuesday for example) or you sit down at the end of week and plan what days and evenings you are going to write so it doesn’t fall by the wayside or take over your life. I opt for the latter, prefering to sit down on a Sunday morning and plan out the days I’m going to create content.

organisation of a blog

Organised Chaos

This is where the organiser comes in. I found it too messy and hectic using the calendars on my phone and tablet for planning when I was going to write certain posts, so I went back to my old reliable paperchase organiser for writing down when I was planning to publish certain posts . I simply write it down, check it frequently, mark off particularly urgent ones with a little post-it tag that I have clipped in the front of the organiser and tick it off when I’m done. It’s also a good move to pick an evening/day out of the week when you take photographs for your upcoming blog posts.

Organising a blog

Plan your content

 This is so important if you want to run a consistent blog. I always make sure I have a number of ideas to feed off which I update every month in the big pink notebook you can see in the Blog Box picture.

I draw a line down either side of the page, write down all my ideas, mark an S on the left hand column if I have it schedule to write in my organiser and tick it off on the right hand side when it’s completed. I don’t just mean planning for the week, I mean planning for the month, maybe for two months and always having on hand some intriguing ideas that you can publish when you experience a content lull. If you find you are low on money and can’t buy products to review, or you’re not going to a lot of interesting events to talk about, it’s handy to refer back to this list to see what kind content you can produce out of your past, untapped ideas.

Schedule your posts

If you’re pressed for time it makes sense to bulk prepare a number of engaging blog posts that you can schedule to go live over the week. This helps keep things flowing at a consistent level, and it also means that you’re not writing every single day; unless of course you have the time to. To the best of my knowledge all popular blogging platforms have a scheduling tool whereby you can delay publication. This is especially handy if you work or go to school/college because it means you can schedule posts to go out at optimum readership times: Morning time, Lunch Time, Evening Rush Hour and late at night, without worrying about how you will fit in the time.

Scheduling blog posts

Keep a small notebook handy

Yes, another notebook. I always have a notebook in my handbag and a pen close by to jot down any ideas that spring to mind, to take note at events and to simply scribble down any blog related thoughts I have. I even use it to plan out blog posts on the go so I can just type them up when I get home. It is your best blogging friend!

I use it so often that it has become somewhat of an accessory so I always make sure I have a nice one, usually purchased in Paperchase.

Paperchase notebook for blogging

Have a blogging system in place

Finally, a system that works for you has to be in place. There is no sense scheduling time and writing down your ideas if you don’t have a solid system in place. Find one that works for you, with the equipment you find will help you navigate through your plans clearly and productively.

Here is my system (I have no super secrets that I wouldn’t be willing to reveal!):

Write down my ideas in Le Gran Pink Notebook

Plan keywords and SEO content for those ideas (that’s a whole other post that’ll write if you’re interested, let me know in the comments.)

Schedule the posts in my organiser

Mark key posts with a post-it

Mark blog series and competition runs in the organiser with washi tape and a sharpie.

Plan social media content, normally using my little notebook

Schedule social media non-specific to posts

Make to-do lists on Google Keep and in the organiser for particularly hectic times

Write and schedule posts

Promote posts

Start again!

So there you have it. There is a lot to organising a blog effectively and I am sure that various bloggers will all give you their own hints and tips that work for them. This structure is likely to evolve further down the line as you find your feet in the world of blogging.

To the comments! 

Nerdy Bits: Best Productivity Apps and Widgets for Android

My mother would say otherwise, but outside of my wardrobe and my make up collection, I like to be organised. I have a stationary fetish and most of the apps on my phone are to help me stay organised; I would say that I am fully qualified to guide readers on Apps and Widgets for productivity. Sorry Apple Fanpeople, I’m Android user you won’t find iAnythings here; after Android is the organisationally obsessed’s weapon of choice.

Google Drive

Google Drive - Productivity App

I would be lost without Google Drive; I prefer it to Dropbox because the privacy settings are favourable; be careful, though- the default setting for your documents is “Public” so make sure you change that.

So what do I use Google drive for? Everything! I use it to keep track of giveaways on the blog, I use it to transfer images from my phone to my desktop or tablet or visa versa, I use it to share files with people, to organise check lists, to save files I want to have access to on all my devices. The best part is, you don’t have to remember yet another password for another website to retrieve the info, it’s all there 24/7 on my phone and tablet and as soon as you log into my emails on a computer.

I particularly recommend this if you are working on group marketing projects or planning events; it’s handy for keeping track of RSVPs and tasks that have been completed.

Incredibly handy if you tend to work on the go.

Google Keep

Google Keep - Productivity App

I only discovered Google Keep when I purchased a tablet. It’s not “just another notes app”; it’s so much more than that. You can create check lists that cross a task off when you tick the box; excellent for to do lists or shopping lists.

I’ve found it hugely useful since attempting to adapt my lifestyle to a more healthy and positive way of living as well. Not just for making quick and handy lists, I find this really useful for planning meals for the week. I suggest if you are using this app on your phone you use the widget. It is conveniently sized so you can fit another widget or a few apps on the same page, and it means you don’t have to click into the app, you can quickly scroll until you find the note you want on your screen.

If you are a fiend for list making this is the app and widget you have been crying out for. Also if you are one for affirmations and Mantras it can serve as a bit of a dream board by saving images as notes, when you scroll the  notes you’ll see your Positive Mental Attitude reminder, which is great if you practice mindfulness. A mindful mind is a productive mind!

If you’re in college, this app is a must have; you can colour coordinate notes based on your modules and you have the option to take pictures and screenshots to accompany them; no more whipping your hand written notes out to study on the train.

In work, if you are in a meeting it’s a great way to simply take down notes without messing with fonts etc. The basic element of this is, you can use it to be productive in anything!

I also find it really handy to save interesting articles on Digital Marketing that might like to keep hold of, knowing I will never revisit it if I bookmark it.

As with Google Drive, this is accessible via your Google Account on any device.

Polaris

Polaris Office - Productivity Apps

Because of Polaris, I have totally abandoned Evernote as my primary digital notetaker. I realise Evernote is perhaps more accesible due to their web apps and mobile apps, however Polaris serves as an all one in app for reading and creating documents.

 Polaris allows you to create and read word documents, Excel spreadsheets and Powerpoint presentations on your phone or tablet. It’s always handy to have an app on your phone that allows you to read and save basic documents that get emailed to you. These days we spend more time using our phones for productivity so it makes sense to have something saved in two places at once, or on your google drive.

It is also great for taking notes on the go that you can save to your drive and access anywhere later; even handier for printing straight away if you need to.

Again, this is handy for college people; if you have a tablet and favour word to take notes, it is so much easier to use this app than lugging your laptop from lecture to lecture.

If you are even more of a Google Fanperson (we like to keep it gender neutral here) you can get Quickoffice, Google’s office document app, which essentially serves the same purpose. I haven’t been using it as much as Polaris so I can’t vouch for it right now.

Calendar Apps

As I have a Samsung Phone I use S Planner Widget to keep track of everything. Admitedly, I favour keep a physical organiser but since things have gotten particularly hectic in the world of musicandeverything.com, I’ve found it really handy to set reminders for appointments and  deadlines.

Although there is one issue with S Planner, it is easy to overcome. The planner tends not to sync from device to device, however you can add tasks and appoints to the S Planner on your google account, which means if you add something on your desk top, it syncs on your phone.

I prefer using the S Planner purely for the size of the widget on both my tablet and phone, but the Google Calendar widget can be quite handy too. If you want something a little prettier, The Google Play Store has plenty of Calendar apps that sync with your Google account and which you can customise.

Calendars are particularly good if you tend to forget things as you can adjust the reminder alarm to a suitable timeframe. For example if you are meeting someone for lunch you can set the reminder to go off in the morning or if you are going on holidays, you can set the reminder to check in for four days beforehand.

I’d love to read about your favourite productivity apps. Comment below to let me know. 

*images from The Google Play Store